There are plenty of apps that allow you to write down thoughts, sync them across devices and share them with your colleagues.
Below you can find the most popular options with somewhat different strengths:. Although they differ in the way they work, what they have in common is the most important advice for using any software for taking notes and getting your documents organised: you actually need to remember to use it. These tools really become useful when all your notes are in the same place and you can use powerful search and sharing features. If you are planning to facilitate a group session that spans more than a couple of hours and you have different workshop activities, theory blocks, team building games and energizer activities, then you likely need to have some sort of agenda to plan the sequence of these activities.
If you want to avoid having dozens of different versions of Excel or Word files, then an online editable agenda might come handy. Have you ever run a workshop or meeting where you wanted to quickly poll the opinions of all your participants? Workshops and training sessions are meant to be interactive, two-way communication helps to keep your group engaged.
As long as the size of your group allows, you might use plenary conversations so each participant is able to share and elaborate their opinion on the subject at hand. However, there might be some scenarios where the live interaction gets difficult. Imagine running a large group session with dozens of participants. Or a virtual session. Having a meeting facilitation software that allows your participants to easily interact with each other can be useful in such cases — for instance to easily poll your participants and visualize the results.
This is where classroom engagement tools come into the picture where we will focus on three solutions:. When running sprints or design workshops, being able to collaboratively work on visual assets for product and marketing initiatives can often mean the difference between a productive or unproductive session. These free online design tools can be a huge benefit to your live and virtual workshops.
Bonus: Tools are only part of the solution and while they can make your work easier, the quality of your sessions will come from a thoughtfully designed set of activities. Check out our post on various free online resources for workshop activities.
A ll these online tools are worth checking out, and hopefully they will save you time and make your facilitation related work go even more smoothly.
Very useful post. Youtube is great but there must be more websites out there. I fully agree, it would be so great to have an inventory of useful videos that can be applied in training setting. Besides YouTube, there are also a couple of good resources hidden at businessballs.
Meetingsphere, only free the first month, but really useful for brainstorming, clustering, voting. Indeed, a well written post. I would like to add LearningStone, the online platform for trainers, which is great for supporting blended learning. Thank you for sharing about LearningStone, Michiel! Blended learning tools might also be a good topic to explore deeper in another article.
Thank you for the suggestion, Mural is indeed an excellent tool for online brainstorming and visual collaboration. Let us know if you stumble upon any other useful free tools! Some great suggestions and far more efficient and engaging for people in a workshop when ideas are seen and managed in real time. Works on ipads and phones too. Super useful tool designed for group facilitation. Great for continuous improvement. Thank you Jeremy, these are great suggestions, I will consider adding these to the list of tools at the next update!
I would also add MURAL to the suite of online whiteboards — they have a feature set built specifically for facilitators doing remote sessions. Thank you for pointing it out, Mary, this looks like a really useful solution for facilitators! Another thing I have learned from this that I will do from now on is to strategize to engage the the audience that you are presenting to. Since I am an art major, I need to present projects to my class very often.
By strategizing what exactly I will explain about my project and research outside information, my classmates will be able to understand my project better by doing this.
These videos were definitely helpful!! One aspect these videos did not go too in depth with is the concept of audience. Introducing people is also huge. I hate when I am in a new group and everyone is buried in their phones or too shy to even say hi. I remember developing relationships with other students and getting more out of workshops in general. It seems very important to get all the people in a group engaged in the conversation.
I also like the idea of building a comfort level, because it allows for a more genuine and real conversation within the group.
One technique that I can really relate to and that I like is polling. I know I have a lot to learn in regards to presenting, leading, and discussing and these videos highlighted certain aspects I want to learn or improve on. Watching the modules made me think back to previous workshops that I deemed extremely helpful and how I would utilize some of those ideals and transform them into my own techniques in a social situation. In a presentation, I would emphasize the importance of an introduction of myself to allow the members of the meeting to be comfortable with me and with each other to create a relaxed atmosphere among the group.
In order to lead the most efficient meeting I would consider and accommodate to the size of the group and the multiple intelligences of the participants. My main goal would be the comfort of the people within the workshop and myself. This would then allow for relaxed relationships among the group. Finally, a major point I found interesting and helpful was to always keep the audience interactive and entertained whether it be with activities or with stimulating questions that could potentially spark lively discussions.
I hope to use these new lessons not only in presentations or meetings, but in general everyday situations. Through the videos I learned not only how to analyze and comprehend what type of learner people in my group are, but also how to cater to the needs of each individual and their specific learning type. I know personally I am a very hands on learner and I used to view of that as a burden but these videos gave me great tips to not only memorize, but actually learn and understand material.
I think that some of the techniques that are referenced in these videos could be tested during a round table discussion. I think it would be helpful to do practice run of using these techniques before I try them in the real world.
So you know it's great. Just drag-and-drop the widget, publish your workspace, and you're good to go. Up to total participants total. Up to 10 breakout groups per Live session. Zoom Zoom is a cloud-based audio and video communication platform.
Files uploaded to conversations are saved in the channel root folder. If someone tries to organize the files and move them into different folders, then the file links in the conversations break. This sometimes leads to time wasted doing manual replications. The sound quality and network can be unreliable. Communication Slack A real-time messaging platform that brings all your communication together in one place. Lack of privacy in Flock. It seems like everything you do seems to be visible to your colleagues.
Ease of setting up different questions, and having the results either live or hidden until the reveal. After the workshop, the participants should understand two things: 1 the big picture, 2 their role in getting there. In the beginning of this article, I advised you to think of the workshop as a three-week process. While others would advise you to ask for feedback immediately after the workshop, I find it more useful for everyone to ask it once the whole process is coming to its end.
Topics workshop facilitation. The number of virtual events is growing at a pace, especially because of the restrictions and challenges associated with organizing physical events. This means that a growing number of Facilitation is a craft that requires many very different types of expertise. The best facilitators know how to pick and choose the right skills and methods for any situation, which often happens Howspace is based on 20 years of change management consulting experience.
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