Spouse — means the legally married spouse of an eligible staff employee or eligible faculty member. Eligible staff employees and eligible faculty members must be employed by the university in a full-time benefits-eligible position on or before the first day of classes in the semester for which they wish to apply the benefit, subject to any waiting period requirements see USE OF THE BENEFIT section.
The student and, if different, the sponsoring employee seeking tuition assistance, must submit an Application for Tuition Assistance form to the Office of Benefits Administration as far in advance as possible, but in no event later than the first day of classes. Tuition assistance eligibility does not guarantee the student admission to the university. For an employee to receive tuition assistance, the eligible staff employee or eligible faculty member must be actively at work.
However, a child or spouse of an eligible staff employee or eligible faculty member who is not actively at work may receive tuition assistance if the child, spouse or registered domestic partner is otherwise eligible to receive tuition assistance under the TAB program.
For a child, spouse or registered domestic partner to receive tuition assistance, the sponsoring eligible staff employee or eligible faculty member must provide to the Office of Benefits Administration original documentation to verify marital or registered domestic partner status, or to verify that the student is an eligible child.
Any such documentation requiring translation must be provided along with translations of each document and a written and signed statement from the translator stating that he or she is familiar with both the foreign language and English and that the translation is accurate.
A student who receives tuition assistance is responsible for immediate payment to the university of any prorated amount of tuition assistance if a post-registration audit reveals:. An eligible dependent, spouse, or registered domestic partner of a staff employee or faculty member remains eligible for tuition assistance.
Tuition assistance is limited to tuition for courses taken at the university under the terms of this plan, and does not apply to any fees, including, but not limited to, late fees, finance charges, health center fees, general fees, lab fees, dissertation fees, special educational program fees, special fees for individual or small group instruction, or travel fees.
Such fees or tuition not covered under this plan are the responsibility of the student. To avoid late fees, a student must register for classes and settle his or her bill by the settlement deadline as established by the university and published in the Schedule of Classes. If a student drops a class after the drop deadline, the student is required to repay the university the full amount of the tuition assistance associated with the class.
Failure to repay the university will disqualify the student and, if the student is not the employee, the employee from receiving future tuition assistance benefits. These courses must be taken for grade. An instructor may set conditions on the extent to which the student may participate in class. No tuition funds are disbursed to the academic unit in which the student is taking the course.
These courses may not be taken for grade. Any staff employee taking courses which do not meet the aforementioned restrictions, including a staff employee who receives a grade for a course, will be assessed tuition and fees. A student described in 2 above may also take work-related courses for credit with tuition funds not covered by this plan if his or her school or department approves and pays the tuition, as determined by the school or department in its sole discretion.
An eligible staff employee who wishes to attend classes that meet during his or her scheduled workday must obtain the written permission of his or her supervisor. Rehired employees who already met the two years of benefit eligible service will not need to meet a new waiting period. An eligible staff employee will be treated as satisfying the two-year service requirement if the second anniversary of his or her employment date, as an eligible staff employee, occurs within 30 days after the first day of classes.
Further, an employee hired on or after January 1, including a rehired employee , must remain employed by USC for two full years after completion of his or her degree or, if the employee does not complete the degree, two full years after the last day of the semester in which the employee takes his or her last class.
Failure to meet this two-year employment requirement, will result in forfeiture of the benefit used and the employee will be responsible for repayment of the tuition. Tuition assistance will be provided to eligible faculty members for auditing one course per semester or summer session, or for a limited number of units of coursework taken for credit in undergraduate, graduate, or professional classes per semester or summer session. However, eligible faculty members shall not be candidates for degrees in the same school in which they have an appointment and, in addition, assistant professors on the tenure track should not simultaneously be candidates for degrees in any department of the university.
Individual exceptions may be made only with the approval of the Provost or of a special committee appointed by the President. An eligible staff employee will be treated as satisfying the two-year service requirement if the second anniversary of his or her employment date as an eligible staff employee occurs within 30 days after the first day of classes. The additional units will be granted to the initial progressive degree of record as identified by the Office of the Provost.
Progressive degrees must be completed within five years, unless an official extension has been granted by the Office of the Provost.
Counted toward the allowable maximum are units associated either with: 1 classes from which a student has withdrawn after the last day to register and add classes, as established by the university and published in the Schedule of Classes, or 2 courses in which he or she has received an incomplete.
A student is strongly encouraged to coordinate his or her tuition assistance with other forms of financial aid for which he or she may be eligible, and should contact the Financial Aid Office to do so.
An eligible child of an eligible staff employee who is not yet enrolled at the time of death or permanent disability of a current sponsoring eligible staff employee may receive tuition assistance based on the number of years of benefits-eligible service of their sponsor in accordance with the following:.
Progressive degrees must be completed within five years unless an official extension has been granted by the Office of the Provost. An eligible child of an eligible faculty member who is not yet enrolled at the time of death or permanent disability of a current sponsoring eligible faculty member may receive tuition assistance based on the number of years of benefits-eligible service of their sponsor in accordance with the following:.
If a sponsoring eligible staff employee dies or becomes permanently disabled while he or she is employed by the university, his or her surviving spouse or registered domestic partner may continue to receive tuition assistance to complete the semester in which he or she is enrolled, subject to the terms and conditions of this plan document.
A spouse who is legally separated or a former spouse divorced from a sponsoring employee is not eligible to receive tuition assistance. Detailed instructions and application materials are available HERE. Your university employment may provide your child an alternative to a USC degree.
For your children or spouse to access Tuition Assistance, the following conditions apply: You: Must be full-time and eligible for this benefit see the Tuition Assistance policy. If staff, you must have completed at least 2 years of service if the 2-year anniversary occurs within 30 days of the start of the semester, the benefit will apply, so in some cases the wait period may be slightly less than 2 years. For children, must be your biological or legally-adopted child, or stepchild children under your legal guardianship are not eligible.
For children, must be under age 35 children of staff hired on or after January 1, must be under age Must not have already used Tuition Assistance or Tuition Exchange toward another degree; both programs only apply to one degree or a certain number of units, whichever comes first.
Tuition Assistance is capped at undergraduate or 72 graduate units, unless enrolled in a progressive degree program. See more on progressive degrees in the designated section below. Prepare to handle other education costs Tuition Assistance is strictly limited to tuition payments and does not cover room, board, books, any additional fees, or any other expenses associated with a degree program.
This fee can be waived simply by proving that your child or spouse already has adequate health insurance coverage. As USC employees, your dependents likely qualify for this waiver. Enrollment Services. Financial Aid. Scholarships, Grants and Loans. State Scholarships. University Scholarships. Non-University Scholarships. Tax Credits and Deductions. Satisfactory Academic Progress. Federal Work-Study. Frequently Asked Questions. Your Responsibilities. Contact Financial Aid.
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